PROPOSED BY-LAWS (COVENANTS) OF THE
SOUTHEAST FLORIDA CLUSTER, INC.
Draft 2/17/03 ARTICLE I - MEMBER CONGREGATIONS A. Any Congregation accepted into fellowship with the Unitarian Universalist Association in Southeast Florida in Martin, Palm Beach, Broward, Miami-Dade, or Monroe Counties or in the Caribbean Islands is a member congregation of this Cluster. B. The Unitarian Universalist Church of the Larger Fellowship, with a membership count matching the reported membership within Martin, Palm Beach, Broward, Miami-Dade, or Monroe Counties or in the Caribbean Islands, shall be a member congregation of this Cluster. At the adoption of these Bylaws, that count was about (40) forty members. ARTICLE II - CLUSTER DELEGATES A: Each Member Congregation shall be entitled to two delegates to the Cluster Annual Meeting, plus an additional delegate for each hundred and fractional part of one hundred members of its congregation. (For example, a 140 member congregation shall be entitled to three delegates.) Delegates serve at the pleasure of their respective congregations. ARTICLE III - BOARD OF DIRECTORS A. The Cluster Board shall consist of a President, Vice- President, Secretary, Treasurer, Youth Representative, and Trustees-at-large, as elected at the Annual Meeting. With the exception of the Youth Representative, other Directors and all Officers shall be at least eighteen years of age. Should the Youth Representative be underage, she or he will not be included in any quorum. The other Board Members shall count the vote of the Youth Representative along with their own. C. No member of the Board shall have more than one vote, no matter how many functions that person might fulfill. D. The President, Vice-President, Secretary and Treasurer shall be elected to two-year terms, serving until their successors are elected. Trustees-at-large and the Youth Representative shall be elected to one-year terms. E. A vacancy shall result when a Board Member is absent from three meetings during the twelve months prior to the next Annual Meeting, subject to the discretion of the Board. The Board may fill any vacancies. ARTICLE IV - OFFICERS A. The duties of the Officers shall be those commonly performed in the positions held. B. The President shall chair Board meetings, the Annual Meeting, and Special Meetings of the delegates. C. The Vice-President, in the absence of the President, shall perform the duties of the President and is also responsible for Cluster event programming. D. The Secretary shall maintain records and supervise the election procedure. E. The Treasurer shall have charge of all funds and deposit them in the name of the Corporation in such banks, or other deposi- tories selected by the Cluster Board. The Treasurer shall make such reports to the Board as it may request. ARTICLE V - COMMUNITY CONNECTIONS A. The Cluster Board shall appoint committees as necessary to carry out the mission of the Cluster. These committees may be composed of both Board Members and other UUs. 1. The Communications Coordinator shall produce a paper newslet- ter, website, press releases, and email broadcasts as directed by the Cluster Board. 2. The SWIM Representative shall attend the SWIM Annual Meeting on January 1st and other SWIM Board meetings as they are called. B. The Youth Representation shall strive to be a voice for the UU youth within the boundaries of the Cluster. ARTICLE VI - MEETINGS AND ELECTIONS A. The Board shall set a time and place for the Annual Meeting, to be held in either October or November. Notice of such date and of any Special Meetings of the delegates shall to be given to the Secretary of all member congregations at least thirty days prior to the designated date. B. A Nominating Committee of at least three members of UU Congregations within the Cluster shall be elected at the Annual Meeting. Their report shall be included with the call for the Annual Meeting. C. Election of Officers and Directors by delegates shall be held at the Annual Meeting. The President and Secretary shall be elected on odd-numbered years. The Vice-President and Treasurer shall be elected in even-numbered years. Each year the slate of candidates shall include nominations for next year's Nominating Committee. D. The decision will rest with the presiding officer of the meeting, if a person's voting eligibility comes into question. E. The Board shall meet at least quarterly. Meetings may be called by the President or any three members of the Board, after reasonable notice being given. F. Board Meetings shall be open to the membership of Cluster UU Congregations. All Cluster minutes shall be made available to the Secretary and Denominational Affairs Chair of Member Congregations. ARTICLE VII - QUORUM AND REQUIRED VOTES A. At the Annual Meeting, there shall be no quorum requirement. At Special Meetings of the delegates, twenty-five percent representative by member congregations shall constitute a quorum. B. At meetings of the Cluster Board, twenty-five percent of the elected and appointed Trustees shall constitute a quorum. C. The Cluster shall strive to operate by consensus. Robert's Rules of Order shall be used as a guide for meetings. ARTICLE VIII - FISCAL YEAR A. The Fiscal Year of the Cluster shall be January 1 to December 31. _____________________ ATTEST:______________________ President Secretary Adopted: _____________________
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